With the internet offering numerous websites to book your corporate travel, many companies still debate on whether they should or shouldn’t use a Travel Management Company (TMC). However can you truly fulfill the role of an industry specialist? If you can change a car tyre and check your oil does that make you a professional mechanic? We present 5 great reasons to use a TMC…
- Control is key
If you allow individual employees to book their own travel, how can you keep track of costs and management information to ensure you are complying with your organisations travel policy? A TMCs reporting and invoicing capabilities provides you with control allowing you to process crucial data and giving you complete transparency of all bookings and expenditure. We aid you in identifying cost efficiencies and allow you to forecast and set budgets for the future, whilst also reducing time spent on financial administration.
- Time is money
A recent survey** looked at 2000 travel bookers, 45% of them took more than 2 hours to book a flight and over 20% took more than 5 hours! It sounds obvious but travel consultants have the industry knowledge to find the right itinerary and fare for your business needs. We know the intricacies and nuances of airfare rules – each airline has its own ticket rule for every set of fares it can be a minefield knowing the right ticket to book! What starts out as the cheapest fare to book can end up costing a fortune in fees should you need to make changes further down the line.
- Duty of Care
If your employees are booking their travel outwith your travel policy/programme, what is the plan if there is an emergency? Every company has a duty of care to their employees and being able to track travellers is crucial. Being able to pinpoint a traveller at any given time is vital to your duty of care and a TMC has the tools to do this in seconds. A TMC will also provide 24/7 Emergency service enabling you to reach an agent at any time of day!
- Managing your Company Travel Policy
Travellers inadvertently think that booking the lowest cost ticket will always save their company money. We offer you choice based on budget, timescales, preferences and most importantly within your companies policy guidelines. A travel management company enforces your company policy, protecting your budget whilst ensuring the safety and welfare of your travellers. Studies show that a quarter of travellers aren’t aware their company has a travel policy and many that do know they have a policy, either don’t know it applies to them, or they don’t understand it. TMCs bridge this gap, assisting with your Risk Management responsibilities.
- Strategic Partnerships
A TMC has a vast network of suppliers with whom they have global relationships. A TMC will ensure the very best rates and fares are negotiated on your behalf. Booking independently will not store consolidated data, thus diluting your negotiating power with suppliers in the future. By monitoring your spend and policing your policy we can analyse potential savings.
** IBM Institute for Business Value: “Travel 2020 – The distribution dilemma”